Brooklyn office relocation tutorial

No matter what you might think, bigger is always better. So if you’ve come to that point when your business has expanded out of your current office space, you’re on a good path. The next step would be finding and securing a bigger office space. And what better HQ location than one that is both reliable and affordable – Brooklyn. However, unlike your run-of-the-day household relocation, commercial moving is a different playing field. Due to the number of supplies and people being moved, it is far more complex and demanding.  But with a little help from a professional and experienced Brooklyn mover, you’ll get there. It is never advisable to organize processes of this size on your own, always consult professionals.

Foundation tips for Brooklyn office relocation

Moving your office to Brooklyn is a fantastic opportunity for re-assessment. You can determine whether your current office space is suitable for anticipated growth or if it is adaptable to the constant shift in job requirements. As we previously mentioned, moving your business or office requires a bit more preparation than moving a household. And since good preparation is key to success, you need to ensure that you follow through. Ensure a maximum impact Brooklyn office relocation that won’t give you any headaches.

Depending on how much your company has developed, you will need new premises that will be able to meet the new needs. So let us offer this quick-step list of steps that you need to follow. By following this list, you will find the best way to get organized and be sure that nothing will surprise you.

Planning stage

The first thing you need to do for your Brooklyn office relocation is set your final move-out date, thus giving you a time frame. Once you have that, you can proceed with creating a timeline for all the stages of your move. For starters, do an estimate of the size of the office you are moving to:

• small office – Many startups today do not require large premises. Digitization has greatly facilitated the way of doing business and thus the need for space. The preparation process for smaller offices takes up to three months. Moving smaller offices is far easier than moving large ones. But don’t be fooled that it’s easy. Even thou many Brooklyn commercial movers are available, you have to do some preparations on your own. Start on time and plan each part.
• medium/large office – If you are already a well-developed corporation then the relocation process is far more complex for you. Making detailed lists and plans to help you with relocation is a must. The main spatial units of any well-developed company are offices, their relocation can be very demanding. Hiring office movers in Brooklyn will make this tedious process seem a lot easier and stress-free. Preparation will last six to eight months at least.

Envision your new office

The next stage of moving your business would be getting familiar with the new Brooklyn space. You’ll need to know where you are moving to before actually planning out the relocation. Acquiring blueprints of the new space would be a good way to start. It’ll help determine what you’re working with and later help you plan out your new office layout.

This would also be your chance to resolve any logistical issues that were present in your current office. You can make a list of potential problems with the floor layout you have. This might include things such as a smaller reception area or less storage area or perhaps a larger open space. Basically, whatever comes to mind – you might even want to get feedback from the rest of your co-workers. It is a great way to incorporate other viewpoints and to achieve consensus on the move if some are not quite excited about the change.

Ensure that your team is on the same “moving to Brooklyn” page

When it comes to larger office moves, we recommend having someone in charge of each department. That person can then coordinate their part and make things a whole lot easier for you. As an example, you can give this task to the department heads and have them make sure that each employee packs up their desk and lockers. If we are talking about a small office move, then you can handle this supervising task.

Set regular meetings and make sure that employees are notified of meeting details. Ensure that everyone knows what their role is in this project. Relocation is stressful for everyone involved, especially if decisions are not being communicated properly. This is why it is important to keep everyone well informed and to limit any worries or concerns.

It might be a good idea to set up two separate communication plans:

1. Internal – Make sure that your team is in the loo for your Brooklyn office relocation. You cannot start the relocation process until all your workers have been properly informed. If you communicate properly with everyone involved in this process, everything will go faster and more efficiently. Set clear tasks for everyone to help you move towards a common goal.
2. External – Notifying clients and vendors about the commercial move so as not to lose any contracts or opportunities. As you already know, customers are the most important part of any company. In everything you do, you have to take into account their wishes and how to satisfy them as easily as possible. Don’t forget to let them know about your relocation plan. In this way, you will be able to effectively reconcile your intention to relocate with the wishes of your clients.

Calculate your Brooklyn office relocation budget

As is with every larger undergoing, you need to have a budget planned out. This will significantly help later on when deciding on a professional mover, packer, decorator, etc. So get into the numbers with financial and set out a figure for the office move. Don’t be fooled that moving on your own will save you money. Sometimes it’s easier to hire moving companies Brooklyn and save a lot of valuable time that you can use to focus on customers.

Consider the option of hiring additional help for your commercial move

A need might arise for special services, such as telephone line installers or computer network specialists. Ask each department manager or supervisor what is required from their area. Make sure common areas such as the reception area and lobby are covered first.

One of the most critical tasks is to hire the movers. There are Brooklyn moving companies that specialize in office moves. Just make sure you do your research. Ask the right questions, and have the company come to your office to assess your move. Like any household move, you need to make sure the company is reliable and that you are receiving the best service for the cost.

Have a staff member develop a list of at least five moving companies, then ensure you investigate them thoroughly before you hire. Determine budget, get quotes, and compare services across moving companies to decide which one to hire.

If you have the budget for it, consider hiring professional packers.  This will not only save you time, but it will reduce relocation stress for your employees as well.  Areas of the office that are common, and often the most difficult spaces to pack and move, will be packed in a quick and professional manner.

Keep your clients in the office relocation loop

Clients are always right, never forget that. You must also include their plans and expectations in your intention to relocate. Your Brooklyn office relocation will go much more smoothly if you have a detailed list of your client’s needs and how to meet their expectations.  Once you’ve set a moving date, you need to make sure that your vendors and clients are informed of this. Notifying customers and clients requires specific communication. Insurance needs to be provided about where you’re moving to and how the business will operate during the relocation to Brooklyn. Such information is essential to ensure keeping your loyal customers.

Hire companies that offer storage

If you are moving your business, one of the most important things is good logistics. The organization of furniture creates the most problems here. Where to store it and how to transfer it? Relocations can be a long process. To ensure that all items from your office are safe, use one of the storage units Brooklyn to be safe. There are many benefits of using storage while relocating. Dangers of environmental damage are reduced to the minimum so you won’t have to worry about that. During cumbersome processes such as moving companies, it is cheaper and more efficient. This will help you organize yourself more easily and move things in an order that suits your company’s needs.

Design and plan a setup of your new office space

Moving is a great opportunity to arrange a new office the way you think is best. Don’t miss this opportunity. Be imaginative and plan everything well. Hire people who will determine the best arrangement of furniture, computers, relaxation rooms, and meeting rooms.

It is at this step that a staff meeting would prove quite helpful.  It’s always difficult to move into a new space but when you have to figure out where everything and everyone goes, that takes a lot of time.  Make sure you know where each piece of furniture will be placed and every employee will sit.  The more detailed the plan, the better.

Here’s a helpful checklist to make sure your Brooklyn office relocation goes undisturbed:

• Is the desk empty?
• Supply cabinets cleared?
• File cabinets cleared?
• Are file drawers locked?
• Wall items were taken down?
• Are breakable items properly packed?
• Computers and other machines disconnected?
• “Do Not Move” tags placed?
• Liquids drained from equipment?
• Everything labeled?
• Have a set of spare keys available.
• Ensure that your Internet connection is ready to go and that the phones and fax machines are working.
• Confirm that the electricity works.
• Make sure the bathrooms work.
• Don’t forget to throw away old stationery (or business cards) that have your old address on it and create new stationery with the new address on it.