Dan’s Discussion Den

"As the President &CEO of U.Santini Inc. I hope you will visit this forum for my insights about the moving business and other relevant topics."

When to Start Looking for a Moving Company

A common question from people moving is how far in advance they should start looking for movers in NYC. The general rule is the sooner the better, but in reality the key time to book a moving company is six to eight weeks before your move. The reasons to book early include better prices, and a higher chance that you will be able to reserve the tucks and tools you need from the company you choose.

For most moves you do not want to book your moving company too far in advance. Waiting gives you more time to compare quotes and nail down the details of your move. Most New York moving and storage companies are filling their bookings about a month and a half in advance, which is probably when you will get the best deal. You can definitely contact a moving company and get quotes further than two months in advance, but unless you have a good reason for reserving early it may be better to use that extra time planning out your move before hiring the moving company you will go with. Times to reserve earlier than eight weeks in advance include if you are moving long distance during the summer or on holidays, if you have a very inflexible schedule, and if you have an overly complex moving situation.

Unfortunately, booking late is a much bigger problem than booking early. After the six week mark you run the risk of not being able to rent the correct size vehicle to move your home, or not being able to get the Brooklyn movers you want on the best day for you. You may end up paying more for a larger truck than you need. If you rent a smaller truck then you pay more for gasoline for multiple trips. Also, packing services may be limited as your moving date approaches. If you have to book late try to be flexible with your dates and times. Ask the moving company when they can fit you in and they might have a last minute opening.

When choosing a moving company communication is key. While some companies prefer earlier bookings, others will gladly accommodate last-minute emergencies. Open a dialogue with a few moving companies as soon as you know your moving date, and find one that you can trust. That will almost always give you the best deal.

Efficiency: Moving in a Time Crunch

Moving your belongings at the last minute is never fun, but sometimes you don’t get the advance notice you need to make proper preparations. Whether you are moving across the country to take an unbelievable job offer, or across the city to a new apartment, you may find yourself having to arrange your move in just days instead of months. Many Brooklyn moving companies may be too busy to accommodate your short-notice move, leaving you to do a bit more on your own. While more difficult, it is possible to move without much notice, and I have put together some time-saving tips to make your move as easy and successful as it can be.

First of all, even though you might be rushed, don’t skimp on organization. Take the time to make a plan for your move. Once you have that plan make a few phone calls to different movers & packers. It may take a few tries to find a company with the correct size truck for you, or with available movers. In the end, the extra work you put in planning and finding the correct company will pay off both financially and emotionally.

Secondly, do as little packing as possible. If you have the luxury of hiring a full service moving company in a time crunch, then you do not need to worry about this. However, if you only have one or two days to pack yourself make sure you take the time to pack fragile items well, and know which corners you can cut. For example, instead of packing everything in your dresser, you might take out the drawers and wrap them up with your clothes still in them. This saves on both boxes and time. However, an area you never want to cut corners on is labeling. Labeling a box properly only takes a minute and can save you headaches while unpacking as well as ensuring that your valuable items are treated with the care they deserve.

Ultimately, moving without advance notice is never the ideal situation. You may want to look into storage and movers occasionally so that you know what is available in your area in case an emergency situation arises. However, if you are ever faced with that problem make sure that you stay organized, prioritize your move, and communicate with your rental companies. Then you stand a much better chance of having an easy, successful moving experience.

Why and How to Make a Moving Inventory

An inventory is the first thing you should complete before you move. Many people decide to skip making an inventory, either because they are moving themselves, or they are paying for full service moving, which includes the conducting of an inventory as part of the package. Although an inventory may seem tedious there are many reasons why you will want to conduct one yourself.

Reasons to conduct an inventory include getting a more exact quote from a moving company in Brooklyn, protecting yourself in case of loss or damage, making better decisions regarding packing, storage, and unpacking. A detailed inventory will help a professional mover determine what size truck you might need, how many boxes and which types, and how many movers will be required to move your home. Although many home and apartment moving companies will do a walk-through assessment of your home, having an inventory available makes an initial quote easier. Creating an inventory yourself, as opposed to relying on a moving company, ensures that all of your belongings have been counted at their correct value and condition, in case anything goes wrong during the move. Furthermore, once you have created an inventory list it is much easier to simply mark which items will go into storage or to your new home without moving from room to room to make these decisions.

With the aid of technology, modern inventories are conducted many different ways. The most popular ways involve digital spreadsheets, pre-written inventory lists that allow you to simply fill in details specific to your belongings, and video inventories. Digital inventories are useful because they are easy to update, and you can shift items around according to category, value, or room. Some people prefer paper inventories because they are easy to give to moving and packing companies. A lot of people use video inventories because they are easy to conduct and they show the exact condition of all of your items, as well as the placement within your home. Whichever method you choose, you should find a way to note individual items, the worth of the item, the condition of the item, the current location of the item, and the future location of the item.

Creating an inventory may not be the funnest part of moving, but it will easily be the most useful piece of preparation you can do. A detailed inventory protects you from loss, helps you get organized, and facilitates easier conversations with storage and movers. In short, there is no excuse to not conduct an inventory.

Moving Out: Separating a Shared apartment for a Move

Separating a shared living space can be a complicated, messy ordeal whether you were just friends while living together, or have been romantically involved. While deciding who owns what, and who keeps the apartment can be difficult, the actual moving day should not be. As with any move, preparation is the key to success. However, when it comes to splitting up a household even more detailed preparation than usual is necessary.

When working with any Brooklyn moving company, or moving yourself, my first recommendation is always to create an inventory of your belongings. Whether you will pack everything or hire someone to do it for you, it is a good way to know exactly what you have and make sure nothing gets lost. When dividing up a household an inventory is even more essential. It serves to remind both parties of their decisions regarding their belongings. Make a complete list, highlight who gets what in different colors, and have both people sign the list to avoid conflict the day of the move. A detailed inventory list also helps remind the packing party what they can take if the other person is not around on the day of the move.

Although hiring a moving company in Brooklyn will take away the extra stress of loading and moving your belongings, you may want to forgo packing services. Professionals may not be able to separate out your belongings as well as you can. Try to pack your things well in advance, and set them aside, clearly labeled with their destination. If you decide to go with a full service moving company in New York, you may want to set aside the items to be packed in a designated room or hallway to make sure belongings do not get mixed. At this point, making sure you have the correct belongings is more important than making sure all of your kitchen stuff stays in one box. To make sure you can find the items you will need right away, pack an overnight bag with the essentials.

Separating households is rarely an easy task. Even if the split is amicable the day of the actual move can be difficult for everyone involved. Do yourself a favor and make sure to put in the extra effort necessary to plan for a smooth transition. In the end your preparation will make everything just a bit easier

Moving In: Packing Two Households Into One

In New York almost everyone lives in a shared space at one time or another. After making the decision to merge households it can be a difficult task to sort out what goes where and communicate that to your movers in Brooklyn, New York. Too often, not enough planning is done and a house ends up with plenty of coffee machines, but all of the couches in storage. Planning and preparation can prevent such frustrating situations.

The first step to moving in together is deciding what you will keep as a couple, what you will store as an individual, and what you will get rid of. Many people are reluctant to part with their personal furniture and choose to rent storage. However, you should be realistic about what you will actually use. If the furniture is not an antique or keepsake, and you don’t plan on using it within the next five years, it is often more cost-effective to sell or donate it rather than store it. However, if the living arrangement is potentially short-term, then you might want to look into renting a larger storage space to keep duplicate items.

If you are hiring movers & packers to help with the transition there are some things you should keep in mind. Most packing services do not sort items. They pack items for best-fit, according to room. The easiest way to make sure your items intended for storage are packed separately from the items moving to your new home is to have them sorted into separate rooms when the movers come. If this is not possible, have them clearly marked on opposite sides of the room. Whether you pack yourself or hire a full service moving company, make sure items going to different destinations are loaded onto the moving truck separately, and are clearly labeled. If both parties are moving into a new home, or using storage, make sure to discuss your choices for how to best utilize the moving truck on the day of your move.

Moving in together should be a fun and exciting time. Unfortunately, dealing with belongings can get a bit stressful. The best way to make sure that everything ends up where it needs to is to plan well in advance, communicate with your movers, and always clearly label your boxes. Following those basic tips, your move should go smoothly and be a positive experience.

The Most Efficient Way to Move a Small Business

Moving a business can be quite a bit more complicated than moving a household. When moving a business, every day spent packing and moving is a potential loss of revenue. Although a move often indicates success and growth for a business, it is important to realize the actual month around the relocation is a critically vulnerable period. In order to offset the potential hazards of moving it is important that the business owner and managers have a clear plan in place.

Before creating a relocation plan you should contact a few moving companies in Brooklyn. Discuss the services they offer and decide whether you want to hire a full service moving company or do most of the packing with your employees. Keep in mind that you will be moving valuable assets, critical to the functioning of your business. You might want to consider letting employees pack office supplies and personal items while arranging for professionals to pack more fragile items like computers and other electronics.

After you have chosen a good business moving company you should reserve the moving day at least a month in advance. You want to select a day when you have little incoming business, perhaps after working hours or on the weekend. If you cannot arrange a non-working time for the move then make sure you warn your customers that you will not be operating on that day. You should inform both suppliers and customers that your business will move well before the actual move takes place, always framing the move as a positive time of growth for your business.

Make sure your office is ready to be moved on moving day. The week before the move employees may start to pack away files and supplies that are not used on a daily basis. The day before the move only absolutely critical equipment should remain unpacked. You can also take this packing period to create a detailed inventory of supplies and to consider storage options for old records and seldom used equipment. Most business moving companies can recommend storage options that will be cheaper than renting office space and yet still convenient for your business.

Moving a business should be quick, secure, and with as little stress as possible. In order to achieve this an owner needs to be well-prepared and be able to trust the moving company they hire. With a detailed plan for moving in place the move can happen without the loss of a single working day, and result in a more organized, efficient business.

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