Office relocation

Brooklyn office relocation tutorial

No matter what you might think, bigger is always better. So if you’ve come to that point when your business has expanded out of your current office space, you’re on a good path. Next step would be finding and securing a bigger office space. And what better HQ location than one that is both reliable and affordable – Brooklyn. However, unlike your run-of-the-day household relocation, commercial moving is a different playing field. Due to the amount of supplies and people being moved, it is far more complex and demanding. So if you were expecting your Brooklyn office relocation to be a piece of cake, think again. It will be an operation which will require investing a whole lot of time and money. But with a little help from a professional and experienced Brooklyn mover, you’ll get there. Continue reading “Brooklyn office relocation tutorial”

Commercial relocation. How to find the right office movers for your business

Moving offices is different than moving households. When you move your personal belongings, you can be fairly flexible because your income doesn’t depend on how quickly you get your boxes unpacked. With your office, however, every day you find yourself in moving limbo is a day that you’re not being optimally productive.

If you’re looking to move your NYC office, you’re going to need the help of professionals with experience, resources, and the proper equipment to get the job done. Commercial relocation requires detailed planning and impeccable communication, and your challenge is to find the NYC office movers who can take care of your office move with courtesy and professionalism.

U.Santini moving and storage, Office move, office relocation brooklyn mover
Office moves are always fun!

Here’s what to look for in office movers for your business:

Communication Systems

There are lots of people involved in a commercial move, so communications are extremely important. You’ll have many people within your own business who need to be kept up-to-date on details about your move. Additionally, there will be property managers on both ends of your move, building staff, doormen, transportation authorities, moving truck drivers, packers, and more.

A moving company with systems already in place to handle communications will help your move to go much more smoothly. You’ll avoid frustration when everyone knows what’s going on and feels included and accommodated.

Communication center, moving company, office move, U. Santini moving and storage, Brooklyn mover
A good communication system is essential for a successful office move

Customized Packing Solutions

Many of the items in your office can be packed in standard moving boxes, either by your employees or by professional packers. These items include standard furniture, manuals, files, and records. But many offices have specialized equipment that will require extra care. If you have sensitive electronic equipment, expensive servers, or unusual tools, you may need customized packing crates.

It’s possible to find outside sources that will create these custom packing solutions for you, but if the company that is handling the rest of your move can also take care of our unusual packing crates, everything will be much simpler.

Office moving equipment, moving crane, moving company
Customized office moving equipment

Short- and Long-Term Storage

It’s not uncommon for companies to need temporary storage during office moves. This can come up when renovations have to be done in the new office space or when the facilities aren’t quite ready when the old lease ends.

Whatever the reason, it’s helpful to work with an office moving company that offers storage as part of their standard services. When you don’t have to work with an outside storage company, scheduling and access are much simpler and easier.

storage, U.Santini moving and storage, Brooklyn mover
Storage

Experience and Customer Service

As you evaluate NYC moving companies to help you with your office move, ask about experience and customer service. As mentioned previously, it’s important to keep the impact of the move on your business to a minimum, and one of the best ways to do that is to hire a moving company that is experienced and treats you and your employees in a respectful, professional manner.

One of the best ways to find out about experience and customer service is to read testimonials and find out about the companies’ BBB ratings. The Better Business Bureau tracks complaints about different aspects of local businesses and then rates the businesses on a scale of A+ to F. Working with an A+ office moving company will be a pleasant experience, and that’s what you should provide for your employees–and for yourself.

Customer service representative, moving company, office move, commercial move, Brooklyn mover
Professional customer service is essential

Here at U.Santini, we like to put our 80+ years of experience to work for your fellow NYC businesses. We have the contacts and communications systems in place to keep everyone in the loop during your office move, and we have the experience and commitment to high-quality customer service to keep your move low-key and professional. With our own storage facilities and professional packing services, your office items are in good hands during your move so you can get back to business as soon as possible.

For more information about office relocation, or for any other moving questions or concerns, contact us at U.Santini. We’ve been successfully moving New Yorkers and their businesses for more than 80 years.  718-768-6778. Ask for Dan.

Hiring the right New York City office movers

Hiring the right New York City office movers can make all the difference when it comes to relocating your business. Moving your office requires attention to detail, comprehensive planning, and impeccable reliability, and these are the attributes you should expect in the best office movers NYC has to offer.

But how do you go about finding the right commercial moving company for the job? Let’s take a look at some of the important things you should seek as you choose a professional office relocation company.

Packing Services

Packing your office can be a painstaking process, especially if you have a great deal of sensitive or fragile equipment and electronics. Professional packers can ensure that each piece of equipment is thoroughly and properly protected for the move. A professional office relocation company will have special packing for fragile equipment such as computers, servers, printers, and laboratory items and can even label the boxes according to the floor plan of your new office location.

Moving company, U. Santini moving and storage, girl with boxes and hand cart
Professional packers will save you time and money

 

 

Delivery of Packing Materials

If you prefer to have your own employees do the packing, you can order packing materials to be delivered to your office ahead of time. Professional packing materials, such as heavy duty boxes, make a big difference in the safety of your office supplies and equipment. Our sturdy, well-engineered boxes come in a variety of sizes so you can choose the most appropriate boxes for your office belongings. We can also provide pre-printed labels to help you with your office move.

Free Box delivery services,  moving company, u. Santini moving and storage, office moving, packing
Get boxes delivered to your office

 

Storage

When working with office movers NYC employers know that storage can be a necessity at times. What if your new office isn’t quite ready when you thought it would be? What if your new office requires repairs or painting before the furniture can be moved in? These problems are easily handled by a professional moving company that has its own storage facilities. When you work with office movers that have their own NYC storage facilities, your options are open and your bases are covered.

storage, U.Santini moving and storage, Brooklyn mover
Storage

 

 

Insurance

Nervous about getting everything safely from your old office to your new one? You don’t need to be nervous when you work with office movers NYC companies trust. Professional moving companies like ours have adequate insurance to guarantee the safety of your office furniture, equipment, and possessions.

Moving insurance
Insurance protects us…

 

Details

Moving is all about details, and a professional moving company should be able to handle the small stuff. For example, they should take care of parking permits where necessary and handle important scheduling matters. The valuation of your inventory may be important for insurance purposes, and they should be able to determine how many movers and trucks are necessary for your office move. Make sure that the office movers you choose have a great track record when it comes to the details.

Floor protection Usantini moving and storage
Protect your floors

 

Customer Service

Most of all, when you are moving offices, make sure you choose a company with a reputation for high quality customer service. Moving can be stressful, and you’ll want to know that you can call on your movers to answer questions and address concerns. Look for office movers that are listed with the Better Business Bureau. Before you trust your office to them, they should be able to show you impressive testimonials and be affiliated with respected organizations such as AMSA, LIMSA, Red Ball International, and the New York State Movers and Warehousemen’s Association. Also, consider how you’re treated when you call for information. Does the moving company have a longstanding tradition of treating customers like family? They should. Ask for referrals, and follow up with due diligence calls.

affiliations-BBB
http://www.newyork.bbb.org

 

 

 

 

 

When you’ve done your homework by finding out about these details, you can be sure your office move is in good hands. For more information about the best office movers NYC has to offer, contact us at U.Santini.  718-768-6778. Ask for Dan.

When is the best time to move my business? Tips for moving your office

Business relocation is different than regular household moving. Businesses move to locations for a variety of reasons. Some businesses outgrow their offices or warehouses and simply need more space. Other businesses mature and need a different location that fits their new, changed nature. Tough economic times can prompt a move to a space that is more cost effective. Whatever the reason your professional office move in NYC, it’s important to plan well and decide when is the best time to move to your new location.

The best time for your office move is when it won’t interrupt your business operations. For most businesses, this is in the evenings or over a weekend. Do all you can to avoid infringing on your operation hours; this strategy will keep your office move cost-efficient and simple.

Office moves can be complicated. Let’s take a look at some of the things you can do to ease the transition and help get your employees back to work quickly and efficiently.

Busy man looking at documents, Moving company, Brooklyn movers, Man with boxes
Do I really have time to organize a move?

Set a Budget

It helps to know up front exactly how much you’re willing to spend on your move. With this figure available, you will be able to make decisions about what work you can hire out and what work you’ll need to handle yourself or delegate to employees.

Once you have your overall budget for your move, you can begin to break down this number into the areas where you’ll need the most help. For instance, if your company has a lot of sensitive electronics that need to be moved, you may need to spend more on packing materials than a company that large warehouse that stores goods that are already heavily packaged. The nature of your business will help you to decide how to divide your budget.

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Prepare to part with some cash…

 

Create a Plan

Your office move will run more smoothly if you have a well-constructed plan that tells each of your employees what is going to happen and what their roles will be.

A comprehensive spreadsheet can explain the steps of your move as well as each person’s role in each of the steps. For example, your spreadsheet could instruct each person to pack up their personal belongings in their desks on Friday afternoon and take their boxes down to the first floor foyer. Specific instructions like these reduce questions and help you make sure that tasks are completed in a timely manner.

office moving, plan your move, Usantini moving and storage, office relocation
Plan your move carefully

 

Handle Address Changes Carefully

Your plan should include information about how to handle the company’s address change. Instruct the post office to start forwarding your mail on the day of the move, and make sure you have an employee stationed at the new office to answer phones and collect mail during the move, especially if your move extends into business hours.

Moving office, chaneg af address form, usantini moving and storage, Brooklyn movers
Make sure everyone knows where you are moving to

 

 

Move When Your Infrastructure is Ready

As you plan for the timing of your office move, make sure you give yourself enough time to take care of basic infrastructure before you need your business to be up-and-running in its new location. For example, will you have enough time to get phone and Internet service running with your current plan?

If you regularly receive deliveries, will your vendors and delivery trucks be able to supply you with what you need at your new location? Have you ensured that your insurance on your new location will be ready by the date you intend to make the switch? These details often get overlooked in the excitement of a move, but they should be integral in your move planning.

Office moving, U. Santini moving and storage, Brooklyn office movers, office relocation
Work ready office

 

 

 

 

 

 

 

 

Are you moving your office? If you’ve set your budget, created an accessible plan, handled your address change carefully, and made sure your infrastructure is ready at your new location, you may be ready! For additional help with your office move, or to learn about other moving and storage concerns in Brooklyn, contact us at U.Santini. We’ve been serving New York City since 1930, and we’re looking forward to serving you. We can assist you with a variety of services according to your unique needs. We can send our professional packing crew and have them packing your office in no time. Find out what a trusted and reputable moving company can do to make your office relocation an efficient and cost effective endeavor. Call us at 718-768-6778. Ask for Dan.

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