Organizing a simple household move is hard already. But moving a firm is something quite different. There are so many tasks that one can easily get lost along the way. You must organize your moving plan, prepare for packing, and find corporate movers NYC to relocate your equipment and belongings. So, let us assist you and help you prepare. Moving your firm from Brooklyn to Boston is our next project.
Moving your firm from Brooklyn to Boston – The moving date
Unlike in regular relocations, the moving date is extremely important here. You must know the moving date so you can organize all other related tasks and complete all steps on time. Preferably, you will have 3-6 months to cover everything. Of course, this widely depends on the size of your firm and your business. Hence, obtain a moving date so you can start creating a moving checklist, inventory list, and list of assignments. It is something that should be done by you or your colleagues from the executive branch.
Start making lists and appoint tasks among each other so each plan-maker can spread the word further down the line. This is an important step that will ensure better coordination and task completion. Time-efficiency is important here and you won’t have it unless you have your schedule set with all the tasks and deadlines.
Create a plan for your new offices
Moving your firm from Brooklyn to Boston requires a flawless moving plan. Not only that you must pack and relocate your old offices but you must set up everything in your new place as well. And it is not like you can mirror everything and continue where you were. New offices might have more floors, a different layout, and additional pros and cons. Taking everything into consideration, you should create an office setup plan. This plan should include the position of your equipment on each floor. Then, you should cover the utilities, infrastructure, plumbing, etc. Yes, the interior is important but you must think about the exterior as well. Cover the break areas, garage, outdoor parking spaces for your employees, and anything else you think is relevant. Prepare your new offices to accommodate your business. Do everything you can to keep your employees happy and your business thriving.
Prepare a budget before moving your firm from Brooklyn to Boston
Such a big project will require a serious budget. But regardless of the moving costs, it must be appointed adequately. You do not want to spend more than you must. Avoid hurting your business and your budget by calculating your moving costs upfront. Therefore, inspect your belongings, equipment, and note down the number of assets you will move. Then decide on the quality and number of packing materials you’ll use. We suggest enlisting movers and packers Brooklyn for this occasion. Movers will bring packing materials and pack you in a day. All affordable and time-efficient.
On the other hand, you can pack yourself as well if you have the time and enough manpower. If this is your decision, then appoint a few coworkers to deal with this issue. All packing materials can be obtained at the nearest hardware store, or you can order everything online. This will save some money in the long run but it will take some time to do it. Ultimately, you will decide what is best depending on your situation.
Spread the tasks among your colleagues
We briefly mentioned that you should spread the tasks among your colleagues. But you can engage them more than you know. If you spread the workload evenly, all can be done three times faster. Hence, coordinate this with a meeting and follow-up with an email. Ensure everyone is informed and aware of the tasks assigned. You can assign tasks to each member individually or across teams. As long as everyone is aware of the deadline and the tasks ahead, you are good. Check on the status of the whole process from time to time to ensure that everything is working as intended. More importantly, that you are meeting the time set and you’ll be ready for the moving day.
If you do not feel comfortable with this approach, you can at least instruct them to pack their belongings. Give them enough time to prepare their desk, PC, plants, miscellaneous, personal stuff, etc. Or you can leave your colleagues out of it and include only a few trusted workers to handle everything. And if you choose to do it this way, you must have a moving inventory list where you’ll document and appoint belongings to their owners. It wouldn’t be ok if people can’t find their stuff after the business is relocated.
Find the right moving team
For this kind of relocation, you must have a reliable and trustworthy team by your side. Browse online and check all the local and long-distance movers New York. You will find many choices and you can easily narrow it all down by comparing prices, reading reviews, and comparing services. More importantly, check if your moving company has all the tools, equipment, and knowledge to relocate a business. On top of it all, they should be licensed and have all the permits to operate. Therefore, inspect your movers and make sure they have a moving team skilled enough to undertake this journey with you.
Legalities and how to cover it all
There is surely enough paperwork and legalities when moving your firm from Brooklyn to Boston. Therefore, you should list it all down and cover everything well in advance. More so if you have a sizeable working group and hundreds of coworkers behind you. So, you should complete this task gradually as soon as you figure out your moving date. Contact all the teams involved and provide the paperwork and necessary updates so they can execute this task properly. And here is a list of people you should contact and make aware of the situation:
- Payroll and HR
- Partners and vendors
- Electricity, water, internet, and cellphone providers
Remember to take care of your moving documents as well. Ensure everything is in order and listed down onto your moving contract.
This is it, now you know how to organize and begin moving your firm from Brooklyn to Boston. It is a sizeable project but as long as you have a detailed moving plan with you, you won’t have any troubles. Hopefully, you’ll enlist a reliable moving company to assist you and have a few colleagues helping. Good luck.