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How to organize a corporate relocation


In life there comes time to move on and let go of something. In business, this time also occurs now and again. Corporate relocation is something you’re either really looking forward to or really trying to avoid. This depends on a lot of factors. One thing’s for sure, whether it’s an initiated move, or not, it’s not going to be all easy. But, whatever the scenario behind the move is, there are always ways to lower the pressure and organize a corporate relocation with ease. For example, you can always turn for help to one of the moving companies Brooklyn offers who’ll assist you every step of the way.

How to organize a corporate relocation

Once you come up with the idea of office relocation, check if there are some redundant items in your current office that you need to get rid of. Make an inventory of all office items, and make sure to lose those you no longer need. This will cut your moving costs and make your boxes lighter. Making the corporate relocation as simple as possible should be your main focus.

As we promised, we’ll point out the steps that will be absolutely necessary to take. Think of this as a process when you will grow the most as a lead person of the corporation. Hopefully, the process will make you stronger and more prepared for the upcoming business challenges. We have selected something we honestly believe will enable a much more stress-free office move.

Time is money

As Benjamin Franklin used to write in his famous essay “Advice to a Young Tradesman” in 1748, thus popularizing this ancient phrase, we can freely say that time IS money. Therefore, there’s no reason why you should violate this fact when it comes to the process of moving your business.

a clock drawn on the blackboard to signify a timely organization of a corporate relocation
If you wish to organize a corporate relocation successfully, it is very important to pay attention to the schedule. You cannot afford to lose time in vain

You, better than all, should know how important it is in the business world to respect the clients and their time. Also, it’s mandatory to be able to provide the services in time. Failing to do this, may jeopardize future cooperation. In this way, you’ll risk losing your partners and slow down the company’s progress. Therefore, here’s what you should do to organize a corporate relocation before hiring the best Brooklyn office movers:

  • make an exact schedule
  • inform the employees
  • calculate the costs
  • find a new location
  • make a layout of the new business space
  • minimize the downtime
  • inform the customers and partners on time

Stick to the schedule

a weekly planner so you can better organize a corporate relocation
Organize your corporate relocation by writing down the list of obligations you will be able to track

Can you go back in time when you first started thinking about opening your own business? Now, can you think about what has brought you here, where you’re right now regarding the business? We hear different answers. Some say luck, some strategy, some being at the right spot at the right time. All very relevant points. We’ll remind you of the existence of the strategy. Therefore, as soon as you write down a moving plan, then soon you’ll start with all the other preparations. Break the process into stages. Provide a clear deadline for the completion of each. Smaller steps make the bigger one possible. That’s what you should always bear in mind.

Keep the employees informed about the situation

One of the biggest mistakes you could make is hiding the most important affairs regarding the company from your employees. They are involved in this as much as you are. Therefore, in order to maintain their trust, we suggest you give them the latest information as soon as possible. Now, we don’t know for how many people you’re exactly responsible for, but in case you’re leading a big firm, you might consider delegating the managers and team leaders the obligation of informing them all. They all have the right to be informed of the upcoming relocation so they can pick up their personal belongings from the office before business movers NYC come to pick up your moving boxes.

Mixed reactions shouldn’t surprise you

Be prepared to receive mixed reactions from them as this might influence their everyday life. Some of them might even hand you a letter of resignation as it’s no longer in their interest to continue working for the company. This is quite alright, but also it will make it clear to you who’ll stand by your side even during the transition period, until the corporate relocation is done, and things are back to normal. What you can do is take some time to talk to the managers and explain the situation to them. Be absolutely honest and present them everything as it is. However, also present them your plan and the benefits of this relocation. This way they’ll know how to prepare the rest of the employees for the transition.

Calculate the cost

Establishing the budget is actually one of the first things to handle when you’re planning an office move. What’s all that will influence a corporate relocation is something that moving quotes Brooklyn will provide you. They will include all the parameters after which you will know where you are standing regarding the finances. If the price gets too high, then you will need to start about the ways to cut the moving costs. Or, start saving up. This is why it is important to start planning on time. Leave yourself enough time to save up some extra money for your relocation. Getting advice from your closest associates might help. Being flexible might help as well as being creative.

Find a new location

an office building
Finding a good location for the new office building is very important for the success of your business

This is going to be one of the most challenging parts of your corporate relocation. Problems with relocating a business occur when a person is not able to find a location that is good enough for their business. However, if you’re situated in New York, then moving services Brooklyn might just be able to help you out with this. Their task will be to find you a business space that’ll fulfill your requirements and be approachable to your business partners. Also, if the new office building is not too far away or complicated to locate for most of your employees, you’ve hit the bonus!

Making the layout of the new business space

This is an equally important step as finding the new location. In the world of modern business, more emphasis is being put on the interior of the offices and working space. This way you will allow your workers to enjoy a pleasant atmosphere which will have a positive impact on their productivity. So, explore some office design ideas you can implement. Also, visit the new space with your movers to check if all your office gear can fit into the new space. If you are missing any more pieces of equipment, make sure to purchase them on time.

Minimize the downtime

Despite the fact that you are moving your business to a different location, bear in mind that it still needs to operate. Your main task is to keep the service uninterrupted and minimize the downtime as much as possible. That’s why it is vital to plan the entire relocation process carefully in order to properly organize a corporate relocation. Engage your employees in the moving process and assign each of them a task. Rest assured that your commercial movers Williamsburgh will make sure to conduct the relocation swiftly and efficiently. No matter how quickly they move your office, have in mind that no item will be broken nor a piece of equipment damaged.

It is your duty as a business owner to keep customer satisfaction at a high level by providing continuous service. In case you are unable to provide uninterrupted service, you should notify your clients and business partners of the upcoming relocation. Give them a time frame during which you will be unreachable and your services unavailable. This way you leave no space for any unforeseen events.

Inform the customers and partners on time

Let’s not forget about them, shall we? Perhaps changing the location has to do with reaching more customers and partnering up with other companies. However, make sure to keep the old ones by informing them of this change. You can send them all a notice stating important details and notify them of the date of continuation of the cooperation. Design a creative office move sign and send it to all your contacts. By doing this you will avoid any misunderstandings and won’t bring working on future projects together.

There is a lot of work that awaits you in the upcoming period. Therefore, it’s important to properly organize a corporate relocation in order to complete everything in time and continue your business without any major interruptions. Choosing a reliable moving company plays a big part in a well-organized relocation process. U.Santini Moving & Storage will make sure your corporate relocation goes smoothly and without a glitch.

These guys are TRUE PROFESSIONALS! We've now moved with them twice (once in 2017 and then again this week) and we really can't say enough good things about them. Simi is incredibly easy to work with for scheduling and quotes, and the crews - John, Super Mario, and everyone - are just awesome. They're quick, incredibly careful and conscientious, and super friendly. If we ever move again (and god I hope we don't have to) we're absolutely calling them.

Allison "Elnoods" N.

From Brooklyn, NY

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CALL: 718-768-6778

Frequently Asked Questions

At U.Santini Moving & Storage Brooklyn, we've earned our reputation through honesty and transparency. We're here to address all your questions and provide peace of mind as you choose our moving services in Brooklyn.

What are your working hours?

We are open from Monday to Friday, 7:30 AM–5 PM, but feel free to contact us through our contact form anytime. We'll get back to you ASAP.

Does U.Santini Moving & Storage offer insurance?

Absolutely! We offer various types of insurance to protect your belongings, including a full replacement option. The cost depends on how much your things are worth and the deductible you choose.

How soon should I schedule my move?

It's a good idea to book your moving company at least 8 weeks before your move. If you're moving during the holidays or in the summer, it's best to schedule it 12 weeks ahead. But if your move is between September and May, you can often book movers with just 2 weeks' notice. The key is to secure your moving crew as soon as you have all the details about your move.

Do you provide packing supplies?

Yes, we do. Along with the necessary boxes and packing materials for your move, we offer various 'Saver' packages tailored to the size of your home. If you don't use all the boxes you purchased, you can return them to our team after the move, and we'll refund the unused portion.

What type of storage do you offer?

At U. Santini Moving & Storage Brooklyn, we offer complete storage solutions in climate-controlled units. Our units are monitored 24/7 to keep your belongings safe, whether you need short-term or long-term storage. We even provide storage options for very short durations, including as little as 24 hours.

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