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Moving with employees – how to organize them

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If you are moving with employees, you will need good organization. A lot of work awaits you, but don’t panic yet. As a business owner, you need to be especially careful and pay attention to all the details, but also stay calm and positive. If you have a company like U.Santini Moving & Storage next to you you have no reason to worry. In New York, relocations of business premises happen very often, and this isn’t something new. There are many reasons for relocating a company, such as a more favorable and better location, more or less space, expanding or reducing the volume of work, etc. Now, for whatever reason you have to relocate, one of the most important aspects of this process is your employees. You need to inform them on time and organize this work together. Let’s see how to organize your moving businesses and your employees.

Business moving – What do you need to do?

Since you are the boss, the biggest responsibility is on you. Being a true leader is what should characterize you. So, now it’s time to show off in the best way. But you have to keep in mind that the next period will not be easy and simple. Moving office space can be a big challenge for you and your employees. That is why it’s necessary for you, as the boss, to be ready for this step. Also, provide support and assistance to your employees, give them guidance as well as some time to decide that they are with you. If you make a good deal with your employees, be sure that this job will pay off.

A room filled with employees planning a move with their employer because it makes moving with employees easier
You are the boss, and your job is to keep everything under control when moving with employees.

There are a few first steps you need to do when moving with employees, see:

  • Inform your employees of your decision.
  • Organize a joint meeting and listen to everyone’s opinion.
  • Determine the relocation date as well as the start time of preparations.
  • Explain to them the reasons for moving.
  • Give your employees enough time to decide.
  • Meet employees with Brooklyn commercial movers.
  • Schedule the next meeting where employees will announce their decision.

Honesty counts, so, let honesty come first. Keep in mind that it’s very important, to be honest with your employees and to inform them about every situation that takes place in your company. Honesty is also desirable when you first want to inform them about the relocation. State the reasons for the relocation, whatever they may be. You will get different reactions, and we advise you to be open to conversation. Answer to all questions, and most importantly be honest.

Notify your employees on time

The secret to a successful business is good planning, good organization, and meeting deadlines. So, you need to understand that moving is one of the more serious jobs, so start preparations on time. Inform your employees in time, as soon as possible, and we guarantee you in that way you will have better results. We suggest that you organize a meeting where you will have the opportunity to directly address your employees, and inform them about new changes and your decisions. Of course, always ask them for their opinion.

The girl who received email on her laptop.
Send all employees an email with detailed instructions about the moving process.

If your company has a large number of employees and you have more than one sector, inform the sector managers first, and oblige them to inform their subordinates. Explain the situation to them, and give them enough information. This way, your entire company will be ready for the next move. One of the reasons why it’s important to inform all employees in time is that it will give them time to think and decide if they still want to be part of your team. Maybe the new situation will not suit some of them, maybe someone isn’t ready for this step or has other plans. That is why it’s important to give them enough time. Let that period be from 10 to 20 days.

Send an official statement to your employees about moving

After you have successfully done the first part of the job in the form of organizing a meeting, it would be very professional and desirable if you would compose an email with an official statement. The email should contain clear and precise information about the relocation process, as well as the date by which the entire process should be carried out. You can also provide some other details that you consider relevant, such as whether any local movers New York will be involved in the relocation process. You can also send this e-mail before the meeting. In that way, your employees will be met with the topic of the meeting.

Relocating with employees – How to organize?

Once you have informed your employees about future changes and the work that awaits them, it’s time for the next step. So, now you need to organize your move with employees. As you have given your employees a deadline to decide, after the agreed time, it’s time for the second meeting. This time, only those who will go with you on this journey will join the meeting. The topic of the current meeting will be organization and schedule. So, when it comes to Brooklyn office moving, you will need to discuss with your employees the job that awaits you. Also, at this meeting, it will be desirable to allocate responsibilities.

Business meeting with employees
Organize your moving process with employees who have decided to go with you on this journey.

First, make a schedule. We have already mentioned that when you move with employees, you have to think about so many things and pay attention to the smallest details. And that is true. Therefore, it would be very wise to make a detailed plan that will contain all the necessary information regarding relocation. This will make it easier for you to keep track of tasks, and also help you to be as accessible as possible to your colleagues. In the meantime, don’t neglect your job at the company, but try to balance.

Moving can be a difficult job, so we have one quick tip for you “In case you ever feel as if you would give up, remember the reason why you wanted to do this in the first place.” So, allocate responsibilities, organize time, plan each step and think of small details.

Include the employees in the process

To avoid being overwhelmed by the number of tasks you need to do, you can always hire corporate movers in Brooklyn. Together with them, you can develop an effective strategy and determine the details necessary for relocating your business. It’s also very important to involve your employees in this process. Assign tasks to each employee, and monitor their work. Of course, you can always keep track of your schedule with the help of your moving checklist.

It’s important that your employees feel useful in this process, and for that reason involve them in this work. They will also be very helpful. You can assign them some tasks or ask them to suggest a plan. Everyone can give their contribution, and the workload will be less until the new day. Present this as part of teamwork, not as some tedious task to complete.

So, don’t forget that your employees are part of this business. It would be a good idea to keep them informed of the progress of the move. Give them some useful information such as the new location of the office building. For those who drive to work, parking information will be useful.

What awaits you when moving with employees?

Generally, when moving your business space, a lot of work awaits you. Packing your office is just one of those jobs. And at the same time, it’s one of the most difficult jobs. So, when you decide to take this step, you first need to arm yourself with patience and nerves, because this type of moving can be a big challenge. But when you look at it from the other side, moving with your employees doesn’t have to be that hard, because your employees can do most of the work. To start, it’s enough that everyone takes care of their desk.

Employees pack his desk.
Let everyone take care of packing their desk.

Jobs to do when moving your business space:

  • Finding and hiring a proven moving company.
  • Sorting things in your business space.
  • Decluttering.
  • Procurement of packaging.
  • Packing of documentation, office equipment, and furniture.
  • Cleaning.
  • Transport your belongings.

Most of these things will be done by your moving company. They will take care of transporting your belongings, and procuring the packaging, and they will pack all your office inventory. Also, you can always use full packing services Brooklyn, and make easy one of the hardest jobs of any moving process for you and your employees. What you have left is arranging and packing the documentation, sorting, etc. You can distribute all the remaining work to your employees.

Store away what you don’t need

It’s almost certain that there will be a mess after the relocation of the office. However, after you have packed everything you wanted, this is a good opportunity to review the whole space once again. See if there’s anything else you need and don’t want to leave behind. If this is the case, you can always contact a moving company and ask them to help you find storage units Brooklyn. This can be a temporary solution for your things, but it can also be useful if your new space isn’t yet arranged. When it comes to arranging business space, be creative, add new pieces of office furniture, and allow your employees to contribute to this mini job. Make your new one better than your previous office.

Provide your employees with everything they need for moving

In addition to the work you need to do, the organization of your business relocation, you also need to think about the needs of your employees. So, make a list with the names of the employees who have decided to move in with you. If it’s a long-distance move, provide them with transportation, as well as accommodation for the next period. Also, after the preparations for the move are over, give your employees free days to prepare themselves. Lastly, give them a certain amount of money to reward them for a job well done.

a person carrying a suitcase before their move
Make sure to provide your employees with everything that they need for moving.

Thank your colleagues appropriately

After the whole process is over, it would be a great gesture to thank each employee individually. You can tell them that you are very grateful for the help they have given you and prepare gifts for them. If you get a chance, you can also organize a party to start a new chapter in your business. Your colleagues will definitely have fun and have more enthusiasm to work hard in the new environment. Moving with employees doesn’t have to be that hard. In fact, it can be a lot of fun. We hope that our tips will help you cope with this job.

These guys are TRUE PROFESSIONALS! We've now moved with them twice (once in 2017 and then again this week) and we really can't say enough good things about them. Simi is incredibly easy to work with for scheduling and quotes, and the crews - John, Super Mario, and everyone - are just awesome. They're quick, incredibly careful and conscientious, and super friendly. If we ever move again (and god I hope we don't have to) we're absolutely calling them.

Allison "Elnoods" N.

From Brooklyn, NY

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CALL: 718-768-6778

Frequently Asked Questions

At U.Santini Moving & Storage Brooklyn, we've earned our reputation through honesty and transparency. We're here to address all your questions and provide peace of mind as you choose our moving services in Brooklyn.

What are your working hours?

We are open from Monday to Friday, 7:30 AM–5 PM, but feel free to contact us through our contact form anytime. We'll get back to you ASAP.

Does U.Santini Moving & Storage offer insurance?

Absolutely! We offer various types of insurance to protect your belongings, including a full replacement option. The cost depends on how much your things are worth and the deductible you choose.

How soon should I schedule my move?

It's a good idea to book your moving company at least 8 weeks before your move. If you're moving during the holidays or in the summer, it's best to schedule it 12 weeks ahead. But if your move is between September and May, you can often book movers with just 2 weeks' notice. The key is to secure your moving crew as soon as you have all the details about your move.

Do you provide packing supplies?

Yes, we do. Along with the necessary boxes and packing materials for your move, we offer various 'Saver' packages tailored to the size of your home. If you don't use all the boxes you purchased, you can return them to our team after the move, and we'll refund the unused portion.

What type of storage do you offer?

At U. Santini Moving & Storage Brooklyn, we offer complete storage solutions in climate-controlled units. Our units are monitored 24/7 to keep your belongings safe, whether you need short-term or long-term storage. We even provide storage options for very short durations, including as little as 24 hours.

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We bring our professionalism and expertise to every corner of New York City. If you are looking for a tailored moving experience, our responsive team of Brooklyn movers and packers is waiting for your call. Get your quote today!