Moving your small office in New York? 5 tips for staying productive
Moving your small office in New York can be complicated and filled with challenges. Doing it in New York City is even harder than usual office moves. New York City has its own set of rules and regulations regarding business moving and planning is imperative. The prospect of losing valuable work time, prospects, and opportunities adds an edge to the corporate moving process, and most business owners, no matter if they are small or large businesses need some help with office relocation. However, there is no need to worry! With a few key steps for staying productive, you can relocate your office successfully and stress-free! Let’s take a look.
Office move – The basics
Every business owner’s dream is to be on vacation when the office moves to a new location. This will probably be an ideal scenario for most of us. Go Skiing while the moving company packs the old office, moves everything to the new space, unpacks and hooks us all of the computers and phones…. Come back on Monday to a new, fully functioning office. Unfortunately, most of us cannot afford the luxury of going on vacation during our move and we all need to do some work to make the move efficient, affordable, and seamless for our clients.
Take all of the important factors into consideration when moving your small office in New York
Considering the number of different items in your office, as well as the number of different moving-related tasks that you might have to complete during the move, an office move can be quite challenging. With good preparations and a proper moving plan, it is possible to have an efficient, smooth, and stress-free relocation experience. With a few basic but important tips, you can definitely make it happen. Furthermore, you will need to devote some time to the process of researching and finding the right movers for your upcoming office move. Make sure you look for reliable and trustworthy movers, such as U.Santini Moving & Storage to assist you. So here are the key things we have learned about how to make a move with a minimum of downtime:
You have to plan way ahead
If you intend to perform a small office move, then the minimum you should plan in advance is the location of the new cubicles. Don’t leave anything to chance, even in a small move in the same building, or even on the same floor. Make sure you visit the new space, take pictures, and create a floor plan that details the specifics of the new office structure and layout. Your business relocation project is a much more complex affair that needs more planning. You will need to move phone systems, wired and wireless computer networks, PCs, printers, office furniture, water coolers, etc. This is a much bigger endeavor and needs a professional moving planner to execute properly.
Research and plan months before the actual moving day
You need to have your business continuity in mind and find a trusted moving and storage company to perform this commercial move. You will need to create a detailed inventory list and verify that all of your valuable equipment was delivered to your new location. Consult with your moving company on the right way to prepare, pack and monitor the moving process. With careful planning, and depending on the size of your business, you can ensure that the actual move happens over a weekend. That gives you enough time to install and troubleshoot any technology that has migrated. If there’s any downtime, it will be on Sunday and Monday, minimizing the impact on your clients and customers. Remember to also research on time and way before your actual moving date to find the right small office movers NYC for you.
Be prepared for the unexpected when moving your small office in New York
The moving day is very stressful and can provide challenges even for the most experienced movers and business owners. You might need to make photocopies in the middle of the night for insurance purposes, where do you find a place to do that, if none of your copiers is set up yet? Where will you get a new network hub, because your old one does not fit the new IT cupboard? These types of challenges are common in many corporate moves and being able to think on your feet is probably a must for a small business owner on the move. Luckily, if you follow your moving plan properly and create it on time, you will not have to worry about these sudden challenges.
A move is an opportunity to upgrade
If your small business has grown its hand-me-down second-hand office furniture and bulky CRT monitors, moving is a great opportunity to donate those to your favorite charity and buy new furniture flat-panel monitors. It’s also a good opportunity to take a hard look at the technology products you use and upgrade whatever needs upgrading. You will be rebuilding your networks and technology infrastructure from scratch in the new place, you might as well make sure that you get top performance from this infrastructure. You want to arrive at your new office location in even better shape to do business than you were when you left. What you do with your old items is entirely up to you. We recommend that you:
- Donate old office items,
- Store away old documents that are still important and relevant,
- Organize a garage sale to get rid of some of your decluttered items.
It usually happens. Moving can be unpredictable. The holy grail of business moving is never to have downtime. Moving companies tend to work very hard to make sure that your business will be functioning at normal speed ASAP. But, many times different unexpected issues occur that are not necessarily up to you or to the mover. Sometimes the phone company can be late in hooking your new phone network, or the Internet provider takes more time to provide the internet service to your office. Delays can happen. Make sure that you notify clients, partners, vendors, and suppliers of your move date ahead of time, via e-mail or phone. Let them know that your availability might be somewhat limited for a day or two. If you are moving your office long distance and will need to stay in hotels during the trip, make sure it can double as an office.
Use the best moving company you can afford
Having a professional moving company with a lot of experience in corporate relocation might be the difference between a successful and efficient move to a slow, time-consuming drudgery that many corporate emotes turn to. Get recommendations from friends and other business people about their experiences with different moving companies. Check the BBB ratings of companies that you are considering. For your move, get a written, preferably binding, estimate for the cost of your move.
Professional moving companies such as U.Santini moving and storage have done this many times. We will be able to solve many of your issues before they become problems. They are capable of saving you time, and money. They will make sure that you can continue your business uninterrupted. Furthermore, reliable movers can offer you quality moving services. You can choose from a wide range of different moving services. Look and research and then choose the services that fit the needs of your own move. Be effective from the first day you start work in your new location by relocating with trusted corporate movers NYC.
Moving your small office in New York – How to stay productive in a nutshell
So, to sum up, as you can see, there are quite a lot of things to do during an office move. However, although it can get difficult, it is important to stay productive and organized. With a good plan and organization, you can move your office stress-free. Focus on preparing for your office move on time and plan way ahead of the moving date. Take all of the key factors into consideration. Always be prepared for the unexpected. Make sure you anticipate any downtime and use this opportunity to upgrade. Get rid of your clutter as soon as possible to make the move more efficient. Finally, be sure to contact reliable and professional office movers. Moving your small office in New York is easy when you have pros by your side.
Frequently Asked Questions
At U.Santini Moving & Storage Brooklyn, we've earned our reputation through honesty and transparency. We're here to address all your questions and provide peace of mind as you choose our moving services in Brooklyn.
What are your working hours?
We are open from Monday to Friday, 7:30 AM–5 PM, but feel free to contact us through our contact form anytime. We'll get back to you ASAP.
Does U.Santini Moving & Storage offer insurance?
Absolutely! We offer various types of insurance to protect your belongings, including a full replacement option. The cost depends on how much your things are worth and the deductible you choose.
How soon should I schedule my move?
It's a good idea to book your moving company at least 8 weeks before your move. If you're moving during the holidays or in the summer, it's best to schedule it 12 weeks ahead. But if your move is between September and May, you can often book movers with just 2 weeks' notice. The key is to secure your moving crew as soon as you have all the details about your move.
Do you provide packing supplies?
Yes, we do. Along with the necessary boxes and packing materials for your move, we offer various 'Saver' packages tailored to the size of your home. If you don't use all the boxes you purchased, you can return them to our team after the move, and we'll refund the unused portion.
What type of storage do you offer?
At U. Santini Moving & Storage Brooklyn, we offer complete storage solutions in climate-controlled units. Our units are monitored 24/7 to keep your belongings safe, whether you need short-term or long-term storage. We even provide storage options for very short durations, including as little as 24 hours.