Relocating your office from NYC is a huge step, both for your business and you. There will be a lot to do and you want to start the process as early as possible. First, you will need to consider which movers to hire, depending on your location. If you are on Park Slope, consider hiring commercial movers Park Slope, that kind of thing. While you can perform the move on your own, hiring movers will make it go faster, as well as being more secure. And you want your business up and running as soon as possible, right? In any case, if all you need are some tips, this article is going to cover all you might want to do when moving your business from NYC.
Moving your business from NYC – How to prepare?
Here is the list of the most important tasks you need to accomplish:
- Search for a new office space
- Schedule a meeting and inform your employees
- Assign tasks
- Get rid of old and unnecessary office equipment
- Notify your service providers that you are moving your business from NYC
- Notify your customers and clients
- Hire professionals when moving your business from NYC
Search for a new office space
Even if you already have a location in your sights, it is a good idea to search a bit more. Real estate, being what it is, is constantly shifting. You never know what tomorrow will bring, after all. But once you find that perfect office space, set it in stone and get to moving. It does not really matter where is it, as with the help of long-distance moving companies New York, no place is far away! Finding the location of your new office is just the start, though. Let’s see what is next.
Schedule a meeting and inform your employees
Everyone needs to be on the same page, so to speak. What you may want to consider doing, is scheduling a meeting (or a few of them), where you will break out the news to everybody. Your employees deserve to know, even if that makes things a bit awkward for some people. U.Santini Moving and Storage Brooklyn always advocate being honest and forthcoming in your meetings. If you need to cushion it a bit, do so, but never keep information such as office relocation a secret. Explain to everyone why it is a necessity and they will understand, eventually.
After everyone knows that you will be relocating, it is time to figure out who does what and when. The best way to go about this is to create a “moving committee”. This body will deal with managing all the small tasks that one relocation requires. You will still need to be there on some of those meetings but not necessarily on every single one. Whenever there is a new situation or advancement, make sure to let everyone know about it. Other than that, all the rules for holding a productive meeting still apply, and this is a work matter. You need to make sure that you do not overwork your employees. If you do, the whole relocation thing might take on a new tone, entirely.
Get rid of old and unnecessary office equipment
You don’t have to carry everything you had in the old office with you. There is bound to be some equipment that has served its time admirably and is ready to be left behind. Having fewer items to relocate will make your move cheaper and faster. If you simply have to take everything with you and don’t have the space for all equipment in your new office just yet, consider hiring storage services for the time being. You will get to both keep your items and have your new office free of them. But it is really the best if you simply discard all the unnecessary equipment, instead of having a “we will need it one-day” mentality. The fact of the matter is that “one day” almost never comes.
Notify your service providers that you are moving your business from NYC
Your business is most likely dependant on a number of service providers. Most businesses these days simply cannot function without access to the internet, for example. What you need to do is inform every critical service provider you are already working with, and ask them if you can transfer their service to your new area. If you can, this will save up a lot of time you would otherwise spend on finding a new provider for your office. Make a list of all the companies that are providing necessary services and make a point to contact at least one of them per day. This will not overwork you much, and you will be able to finish contacting everyone in due time.
Notify your customers and clients
All of your current customers and clients will wish to know about your office relocation, as well. You need to notify all of them, possibly as soon as you know that you will be moving. Make sure to present the relocation as something good, a way for you to better meet the needs of your clients and customers. To most people, change is rather hard to accept. You need to be really careful when presenting it, or you might end up losing most of your clientele, which would be a disaster. It may be best if you contact a professional marketing agency and at least ask for some advice on this matter.
Hire professionals when moving your business from NYC
Finally, in order to have your place of business up and running as soon as possible, you simply have to go with professional movers. They have the equipment, they have the experience and they work fast. They are your best bet for an efficient, safe, and effective move. Moving your business from NYC may not be easy, and it might be quite stressful. But with some assistance and some preparation, it need not be difficult, either.