Business relocation is different than regular household moving. Businesses move to locations for a variety of reasons. Some businesses outgrow their offices or warehouses and simply need more space. Other businesses mature and need a different location that fits their new, changed nature. Tough economic times can prompt a move to a space that is more cost effective. Whatever the reason your professional office move in NYC, it’s important to plan well and decide when is the best time to move to your new location.
The best time for your office move is when it won’t interrupt your business operations. For most businesses, this is in the evenings or over a weekend. Do all you can to avoid infringing on your operation hours; this strategy will keep your office move cost-efficient and simple.
Office moves can be complicated. Let’s take a look at some of the things you can do to ease the transition and help get your employees back to work quickly and efficiently.
Set a Budget
It helps to know up front exactly how much you’re willing to spend on your move. With this figure available, you will be able to make decisions about what work you can hire out and what work you’ll need to handle yourself or delegate to employees.
Once you have your overall budget for your move, you can begin to break down this number into the areas where you’ll need the most help. For instance, if your company has a lot of sensitive electronics that need to be moved, you may need to spend more on packing materials than a company that large warehouse that stores goods that are already heavily packaged. The nature of your business will help you to decide how to divide your budget.
Create a Plan
Your office move will run more smoothly if you have a well-constructed plan that tells each of your employees what is going to happen and what their roles will be.
A comprehensive spreadsheet can explain the steps of your move as well as each person’s role in each of the steps. For example, your spreadsheet could instruct each person to pack up their personal belongings in their desks on Friday afternoon and take their boxes down to the first floor foyer. Specific instructions like these reduce questions and help you make sure that tasks are completed in a timely manner.
Handle Address Changes Carefully
Your plan should include information about how to handle the company’s address change. Instruct the post office to start forwarding your mail on the day of the move, and make sure you have an employee stationed at the new office to answer phones and collect mail during the move, especially if your move extends into business hours.
Move When Your Infrastructure is Ready
As you plan for the timing of your office move, make sure you give yourself enough time to take care of basic infrastructure before you need your business to be up-and-running in its new location. For example, will you have enough time to get phone and Internet service running with your current plan?
If you regularly receive deliveries, will your vendors and delivery trucks be able to supply you with what you need at your new location? Have you ensured that your insurance on your new location will be ready by the date you intend to make the switch? These details often get overlooked in the excitement of a move, but they should be integral in your move planning.
Are you moving your office? If you’ve set your budget, created an accessible plan, handled your address change carefully, and made sure your infrastructure is ready at your new location, you may be ready! For additional help with your office move, or to learn about other moving and storage concerns in Brooklyn, contact us at U.Santini. We’ve been serving New York City since 1930, and we’re looking forward to serving you. We can assist you with a variety of services according to your unique needs. We can send our professional packing crew and have them packing your office in no time. Find out what a trusted and reputable moving company can do to make your office relocation an efficient and cost effective endeavor. Call us at 718-768-6778. Ask for Dan.
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